IMPACT23 December Regional Event Prospectus

Planning & Hosting Responsibilities

Host selects the venue
  • The event should be hosted at a venue or office meeting space.
  • Suggested attendee seating: 30-guest minimum

Host is responsible for food & beverage
  • If alcoholic drinks are offered, it must be capped at 2 drinks per person for safety purposes. Hosts are responsible for complying with all local laws and regulations related to providing alcohol.

Host provides the AV and computer equipment
  • Screen
  • Audio amplification for recorded content
  • Internet connection

Host manages the event
  • Hosts are responsible for the day of event execution and logistics
  • Hosts manage attendee greeting, event check-in, and accompany attendees in and out of any Host facilities
  • Hosts emcee the on-site experience
  • Hosts facilitate the discussion session
  • Hosts are asked to host some type of networking experience in association with the IMPACT content

Host ensures signage is printed and displayed (at least one sign)
  • NAEM provides the print-ready file for on-site signage
  • NAEM provides script guidelines for the welcome, breakout discussion, & closing remarks
  • NAEM provides IMPACT24 branded PPT slides for use by the Host

Host markets the event
  • Host is responsible for getting people to register and attend the Regional Event
  • Host should send out a minimum of 6 emails to their marketing lists inviting people to the event and to register for it through NAEM’s website
    • Emails promoting the event should include NAEM’s logo on them. NAEM asks for the emails to be reviewed to ensure they follow NAEM’s branding standards
  • Host must include information about the Regional Event on their website with a link to register on NAEM’s website.




YOUR REACH
Get your message in front of NAEM's robust network of EHS&S professionals via the NAEM website (1,000+ impressions a week), email marketing list (20,000+ EHS&S professionals), and LinkedIn page (nearly 7,000 followers).

Sign Up to be an IMPACT24 Host

Please submit the form below to share your interest in hosting a regional event. Forms will be approved on a rolling basis in a first-come, first-served order. The latest date to submit a form is Wednesday, July 12, 2024. All approvals will be made by Wednesday, July 19, 2024. NAEM will announce regional event locations and sign-up instructions publicly to the NAEM community on a rolling basis.

Forms must include the following information:
  • The location and time of the Regional Event
  • Primary contact info: name, title, and company
  • Your company name
Signed terms, agreement, and payment is required in advance of any promotion of a Regional Event. No more than one Regional Event will be approved per 200-mile radius. Please email sales@naem.org with any additional questions.

Sign Up

Email Sign Up

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